Social Event Checklist

General Questions for All Events

Who is hosting the social event?

When is the event (date and time)?

How long will the event last, and what time will it end?

Where will the event be held?

Smaller Social Gatherings

How will you keep the party from growing uncontrollable?

How will you mitigate noise and the risks noise brings (visit from police, party crashers)?

How will you handle drunk guests or slow down the drinking?

What risks are you potentially liable for?

Drinking games carry considerable risks. Will you allow them?

Larger Events (Organizations, Clubs & Teams)

How many people do you expect to attend?

Who will be attending the event?

Roommates/friends, organization members, open invitation, etc.

Alcohol Availability

How will alcoholic beverages be available to members and guests?

Purchased from licensed Third-Party Vendor

BYOB (by individual, of-age attendees)

BYOB Procedures (if applicable)

Alcohol check-in procedure (include location of the "bar")

Alcohol distribution procedure

Include name(s) of person(s) distributing alcohol — must be 21+ years old.

Event confinement, entrance/exit monitoring, and restricted areas

Describe where the event will be confined, how entrance/exit will be monitored, who will monitor entrance, and how non-common areas will be prohibited.

Have all venue residents been notified and agreed to hosting the event?

Yes

Sober Monitors

Names of sober monitors / those remaining sober for the duration

Recommended: 1 sober monitor for every 15 guests.

Responsibilities of sober monitors during the event (check all that apply)

Other responsibilities (describe)

Age Verification

How will verification of legal drinking age be accomplished? (Check all that apply)

Hosts checking IDs at the entrance

Private security guard at entrance

ID checked at the bar for each purchase

Non-transferable hand stamp for 21+ y.o.

Non-removable wristband for 21+ y.o.

Other

Other age verification method (describe)

Limiting Individual Alcohol Consumption

Methods to consider to limit individual consumption (check all that apply)

Other consumption limit method (describe)

Emergency & Event Shutdown

Steps to address an emergency and/or shut down the event

Include plans for shutting down at the designated end time or earlier if needed.

Post-Event Cleanup

Actions to ensure the location is cleaned immediately following the event

Host Liability Notice: It is the responsibility of the host(s) in attendance to educate all attendees that they and the hosts may be held liable if a problem occurs.

Social Event Checklist

Decisions: Alcohol Awareness & Education™

General Questions for All Events

Smaller Social Gatherings

Larger Events (Organizations, Clubs & Teams)

Alcohol Availability

BYOB Procedures (if applicable)

Sober Monitors

Age Verification

Limiting Individual Alcohol Consumption

Vendors

Emergency & Event Shutdown

Post-Event Cleanup